Privacy policy
We, the GADV mbH
Bahnhofspassage 2, 71034 Böblingen, (hereinafter referred to as "we/our"), are delighted that you have shown interest in our company. Data protection is particularly important to us. It is generally possible to use our website without providing any personal data. However, if you Special services of our company about our website If you wish to make use of our services, it may be necessary to process your personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain your consent.
Personal data is always processed in accordance with the General Data Protection Regulation (GDPR) and in compliance with the country-specific data protection regulations applicable to us, in particular the German Federal Data Protection Act (BDSG) and the German Telemedia Act (TMG).
By means of this privacy policy, we would like to inform you about the type, scope and purpose of our processing of your personal data.
Furthermore, you will be informed about your rights by means of this data protection declaration.
As the controller, we have implemented numerous technical and organisational measures to ensure that the personal data processed via this website is protected as completely as possible. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you are free to transmit personal data to us by alternative means, for example by telephone.
1. name and address of the controller within the meaning of the GDPR
GADV mbH
Mevlüt Budak, Christian Lehn
Station passage 2
71034 Böblingen
Germany
Telephone: +49-(0)-7031-7196-0
e-mail: Datenschutz@gadv.de
Website: www.gadv.de
2. collection of general data and information
Our website collects a range of general data and information each time it is accessed by you or an automated system. This data is stored exclusively for system-related and statistical purposes (on the basis of Art. 6 (1) (b) GDPR) and, in exceptional cases, to report criminal offences (on the basis of Art. 6 (1) (e) GDPR).
The data will not be passed on to third parties or otherwise analysed unless there is a legal obligation to do so (Art. 6 (1) (e) GDPR).
In detail, the following data record is stored for each retrieval:
- browser types and versions used,
- the operating system used by the accessing system,
- the website from which an accessing system reaches our website (so-called referrer),
- the sub-websites that are accessed via an accessing system on our website,
- the date and time of access to the website,
- an Internet Protocol address (IP address),
- the Internet service provider of the accessing system and
- other similar data and information used for security purposes in the event of attacks on our information technology systems.
3. contact
When you work with us in Contact us If you contact us, we will store your data on the basis of Art. 6 (1) (b) GDPR for the purpose of processing your enquiry and in the event that further correspondence should take place.
4 Application and application procedure
If you are interested in one of our Apply for a jobwe store your data on the basis of Art. 6 para. 1 letter a) GDPR for the purpose of carrying out and processing the application procedure.
The personal data transmitted to us as part of your application will only be processed for purposes related to your interest in employment with us and the processing of your application. It will not be passed on to third parties.
If your application is successful, your details will be transferred to the personnel file.
If your application is not successful, we will delete your data after completion of the application process and expiry of statutory or contractual retention periods.
5. cookies
Our website uses cookies. Cookies are text files that are placed and stored on a computer system via an Internet browser.
Such file elements can be used to identify your computer as a technical unit during your visit to this website in order to make it easier for you to use our website - even on repeat visits.
However, you usually have the option of setting your Internet browser so that you are informed about the occurrence of cookies so that you can allow or exclude them or delete existing cookies.
Please use the help function of your internet browser to obtain information on how to change these settings. We would like to point out that individual functions of our website may not work if you have deactivated the use of cookies.
Cookies do not allow a server to read private data from your computer or data stored by another server. They do not cause any damage to your computer and do not contain viruses.
We base the use of cookies on Art. 6 (1) (f) GDPR: the processing is carried out to improve the functionality of our website. It is therefore necessary to protect our legitimate interests.
6. use of analysis tools
6.1 "Matomo" (previously known as "Piwik")
Our website uses Matomo (https://matomo.org), an open source software for analysing visitor access to our website. Matomo uses so-called cookies, text files that are stored on your computer and enable your use of the website to be analysed. The information generated by the cookie about the use of this website is stored on our servers in Germany and is not passed on to third parties. Your IP address is anonymised immediately after processing and before it is stored.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of our website.
You can also object to the use of your data by Matomo by making use of the option described below:
A cookie is stored on your browser which only contains the information that no data about you may be collected by Matomo. Previously stored cookies are then deleted. However, if you delete all cookies in your browser, you may have to object to the use of your data again.
When you visit the website, you will be informed about the use of cookies and can actively decide whether a unique web analysis cookie may be stored in your browser to enable us to collect and analyse various statistical data. If you wish to opt out, you can reject this accordingly in the cookie message.
We base the use of the aforementioned analysis tool on Article 6(1)(f) GDPR: The processing is carried out to analyse user behaviour and is therefore necessary to safeguard our legitimate interests.
6.2 Google Analytics (with anonymisation function)
Our website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics cookies are stored on the basis of Art. 6 para. 1 lit. f EU GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.
We have activated the IP anonymisation function on this website. This means that your IP address will be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available from Google: https://tools.google.com/dlpage/gaoptout?hl=de.
You can also prevent the collection of your data by Google Analytics by setting an opt-out cookie that prevents the collection of your data on future visits to this website.
You can find more information on how Google Analytics handles user data in Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.
We have concluded an order processing contract with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Our website uses the "demographic characteristics" function of Google Analytics. This allows reports to be created that contain statements about the age, gender and interests of visitors to the site. This data comes from interest-based advertising from Google and from visitor data from third-party providers. This data cannot be assigned to a specific person. You can deactivate this function at any time via the ad settings in your Google account or generally prohibit the collection of your data by Google Analytics as described in the section "Objection to data collection".
7. duration of storage
Your personal data will be stored for the duration of the respective statutory retention period and then routinely deleted, unless your personal data is still required to fulfil the respective storage purpose (e.g. to fulfil a contract or to initiate a contract).
8. use of Microsoft Office 365 Teams (video conferencing system)
We use the Microsoft Office 365 Teams video conferencing system to communicate via the internet. In the following, we provide information on the collection of personal data required for the use of Microsoft Teams.
8.1 Processing of personal data
We process the following personal data as part of our online meetings using Microsoft Teams:
- Communication data (e.g. your e-mail address, if you provide it personally),
- Personal master data (if you specify this),
- Log files, log data,
- Metadata (e.g. IP address, time of participation, etc.),
- Profile data (e.g. your user name, if you provide this yourself).
Chat content is logged when using Microsoft Teams.
Files that users share in chats are saved in the OneDrive of the business account of the user who shared the file.
The files that team members share in a channel are saved on the team's SharePoint site.
8.2 The Microsoft Teams service
Microsoft Teams is a product from the Microsoft Office 365 product range.
Microsoft's current privacy policy can be viewed here: https://privacy.microsoft.com/de-de/privacystatement
Thanks to the video conferencing function of Microsoft Teams, we can offer you participation in our meetings and online events via video and audio. The Microsoft Teams online events and meetings are not recorded by us unless we have obtained your consent in advance.
In team meetings, all participants can set their own audio and video input. Unauthorised processing by other participants, e.g. by recording the meeting, cannot be definitively excluded or prevented by us.
If the "Microsoft Teams" website is accessed, the provider of "Microsoft Teams" is responsible for data processing. However, accessing the website is only necessary for the use of "Microsoft Teams" in order to download the software for the use of "Microsoft Teams".
If the "Microsoft Teams" app is not to be used, "Microsoft Teams" can also be used via a browser. The service is then also provided via the "Microsoft Teams" website.
Microsoft Office365 is a software of the company
Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park Leopardstown
Dublin 18
D18 P521
Ireland.
Data processing with Office 365 is carried out on our behalf on servers in data centres in Germany.
Third country transfer
Microsoft can request remote access for the purpose of remote maintenance.
This access is checked and authorised by us on a case-by-case basis if this is necessary for Microsoft to provide support services (e.g. for troubleshooting).
In this case, such access may also be provided by Microsoft affiliates from outside the European Union.
We have concluded standard contractual clauses with Microsoft exclusively for this case of access from outside the European Union in individual cases authorised by us.
A copy of Microsoft's standard contractual clauses can be found in the Microsoft Online Services Terms of Use, the current version of which is available in your language at the following link:
https://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=31.
Own data processing by Microsoft
Microsoft reserves the right to process customer data for its own legitimate business purposes in accordance with its privacy policy.
We have no influence on this data processing by Microsoft.
To the extent that Microsoft Teams processes personal data in connection with its legitimate business purposes, Microsoft is an independent controller of such data processing activities and as such is responsible for compliance with all applicable data protection laws.
If you require information about the processing by Microsoft, please refer to the corresponding Microsoft statement:
https://privacy.microsoft.com/de-de/privacystatement.
8.3 Purpose and legal basis
We carry out the data processing under points 2 and 3 on the basis of a legitimate interest in accordance with Art. 6 para. 1 f) GDPR. The purpose and legitimate interest of this data processing are Provision of communication options with our customers, business partners and interested parties via the Internet and for internal coordination.
8.4 Duration of data storage
The storage of data processed for the provision of a possible user account, as well as created and shared content, comments, chat messages, voice messages, assigned, edited and submitted content and calendar entries, ends as soon as the relationship between the parties has ended (such as leaving the company, termination of the business relationship), a party withdraws its consent in whole or in part or objects to processing.
The deletion takes place within three months after the end of the relationship.
Deletion from Microsoft's systems is completed after 90 days from the time an account or content is deleted by the company. This also applies to the deletion of files by the user themselves.
9. rights of data subjects
a. Right to information
You have the right to request confirmation from us as to whether personal data concerning you is being processed.
Simply send an e-mail to Datenschutz@gadv.de.
b. Correction/deletion/restriction of processing
Furthermore, you have the right to demand from us that
- inaccurate personal data concerning you are rectified immediately (right to rectification);
- personal data concerning you are erased immediately (right to erasure) and
- the processing is restricted (right to restriction of processing).
Simply send an e-mail to Datenschutz@gadv.de.
c. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.
Simply send an e-mail to Datenschutz@gadv.de.
d. Right of cancellation
You have the right to withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Simply send an e-mail to Datenschutz@gadv.de.
e. Right of objection
If the processing of personal data concerning you is necessary for the performance of a task carried out in the public interest (Art. 6 (1) (e) GDPR) or to safeguard our legitimate interests (Art. 6 (1) (f) GDPR), you have the right to object.
Simply send an e-mail to Datenschutz@gadv.de.
f. Right of appeal
If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with a supervisory authority, without prejudice to any other legal remedies.
10 Our data protection officer
Mevlüt Budak, Christian Lehn
GADV mbH
Station passage 2
71034 Böblingen
Telephone: 07031 / 7196-0
e-mail: Datenschutz@gadv.de